CareersOffice Manager

Job Purpose

The Office Manager is responsible for cultivating a productive and values-based work environment by providing executive administrative support to the CEO, and establishing and maintaining facilities procedures, equipment and vendor relationships. In this highly adaptive and multi-functional role, the Office Manager will also plan and coordinate various meetings and employee events, procure and prepare related materials, and assist with employee recruiting, onboarding, communications, and HR operations.

Location

Charlotte, NC

Job Responsibilities

CEO Administrative Support

  • Schedule prospect and customer C-suite level meetings on behalf of the CEO. Manage the CEO’s calendar.
  • Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficient basis
  • Compose, modify and proofread correspondence, reports and presentations relating to management and operations of the Company, often containing confidential and sensitive information
  • Play an active role in identifying processes that can streamline sales and eliminate inefficiencies
  • Schedule Board meetings and prepare Board packages and presentations
  • Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company

Facilities and Work Environment

  • Manage office administration activities such as locating and evaluating vendors and service providers, ordering office supplies, and handling postal service needs
  • Ensure office records, supplies and materials are effectively organized and maintained
  • Work with building management to schedule maintenance and ensure safety processes are posted and communicated
  • Promote an engaging work environment by planning and coordinating employee events, and internal communications
  • Maintain employee badges, phone system, printers, visitor and employee logs
  • Supports executive leaders in meeting preparations, catering, technical set up

HR Operations

  • Manage job postings, maintain applicant tracking, schedule interviews, prepare background checks and related correspondence
  • Conduct onboarding of new employees; maintain accurate employee records and develop tools and templates to promote rapid new hire integration
  • Document processes and identify ways to streamline operations
  • Lead or participate on committees and special projects and seek additional responsibilities
  • Provide assistance to other functional areas (i.e. Marketing) in times of need

Qualifications

  • Minimum of 3 years experience as an executive assistant managing travel, calendars,meeting preparation and coordination for a busy executive
  • Strong customer service orientation; anticipates and acts on what’s needed
  • Excellent interpersonal skills; diplomatic, personable, and highly collaborative
  • Experienced in Microsoft Office product suite (Outlook, Word, PowerPoint, Excel), the Apple/Mac platform and internet navigation
  • Strong organizational skills and ability to manage multiple priorities; high attention to detail and follow through
  • Excellent communication skills; attentive listener
  • Reliable and dependable with self-initiative
  • Enjoy working in an executive team environment, including ability to maintain confidential information
  • Agile learner, with a strong desire to take on additional responsibilities within a fast growing company
  • Bachelor’s degree in business, marketing/communication, human resources or similar preferred but not required

Application Details

Expression of Interest: If you wish to be considered for this position, please click here to email your cover letter and resume to recruiting@perahealth.com.

PeraHealth is an Equal Opportunity Employer

Apply Now

To apply for this position, please send your cover letter and resume to recruiting@perahealth.com.

Join our team